How to Submit Announcements

  • Create a New Announcement

    Step 1: Log In

    Click the log in button above and sign in with your Jaspernet ID to access the announcements system. 

    Step 2: Click Submit Announcement


    Once logged in, click Submit Announcement from the main dashboard area.


    Step 3: Headline


    Type in the headline for your announcement into the Title field. 

    • Tip: The headline is the first thing people read. Make sure it is compelling and gives a succinct summary of your message.

    Step 4: Start Date (When Your Announcement Will Be Published)

    start date

    If necessary, set the start date/time. The default is the current date/time and it's okay to leave this as is unless you are submitting an announcement that you don't want to publish until a future date. 

    Step 5: Audience & Categories


    Select the audience who should receive your announcement, the associated offices or departments, and the category. You can select multiple options by holding the CTRL key (Command on Mac). 

    Step 6: Priority Ranking


    Set the priority of the announcement. This influences where it appears on the homepage of the site and in the daily Today at Manhattan email. Note that there are other contributing factors which ultimately determine placement of an announcement. 

    Step 7: Email End Date

    end date

    If necessary, select an ending date for when the announcement will stop appearing in the Today at Manhattan email. This date should be no more than 7 days from the Start Date above. You don't have to enter anything here unless you want your announcement to run for multiple days in the Today at Manhattan email. 

    Step 8: Enter Announcement Text


    Type in the text of your announcement. Use the toolbar to apply styling (e.g. bold, italic) if needed.

    Step 9: Save & Preview


    Click the Save & Preview button then review what your announcement will look like on the website.

    Step 10: Submit


    Click on the Submit buttons (you must click both options) to submit your announcement for publishing.

    You can optionally enter comments about what you updated and select options to run spell check and broken link check. 

    Step 11: Publish


    Click publish 


    Once your announcement is submitted, it will appear on the website within a few hours — there is always a short delay. The Today at Manhattan email digest goes out each day at 6am. In order for your announcement to appear in the email, the Start Date must be set for no later than 1am on the day you want it to appear. 


  • Include Document Attachments

    You can also add PDF or Word documents to an announcement. Documents should be supplementary to the text of the announcement itself. For example, forms, brochures or presentations that need to remain in their original format are appropriate to upload as a document attachment. Do not upload a PDF of a memo that only contains text — that text should be added as text within the announcement itself.  

    Step 1: Upload the document to your Google Drive 

    Make sure the sharing settings allow others to see the document. If you need assistance with how to do this, contact 

     Step 2: Select the link icon button from the tool bar


    With the announcements system editor, click on the link icon from the toolbar.

    Step 3: Set the link


    Click external

    Copy and paste the share link from Google Drive into the Link field

    Optional: Change the Text to Display field to readable text (e.g. Download the Brochure)

    Click the Ok button when finished

     Step 4: The link to your document will appear as blue text

    link example

  • Edit an Existing Announcement

    You can edit an announcement after you have submitted it.

    Step 1: Select Your Announcement


    When you are logged in, you will see a list of all announcements you have submitted on the left side, or on the History area when you log in. Select the announcement you want to edit.

    Step 2: Click Edit


    Click edit, then make any necessary edits to your announcement using the same procedures outlined in the Create a New Announcement instructions.


  • Retrieve Archived Announcements

    Once the "End Date" for your announcement passes, it will be unpublished from the website and moved into an archive folder. These announcements will not be publicly available but you can access any announcements you've previously submitted. 

    Step 1: Click on the Archive folder


    Step 2: Select Your Announcement

    Select the announcement you want to access. To republish this announcement, you can edit it and change the Start Date and End Date using the same procedures outlined in the Create a New Announcement instructions. 

Please note that students cannot access the announcements system. If you are a student and need to submit an announcement on behalf of a club or organization, contact the Office of Student Engagement or your faculty moderator.