Remote Check Request Processing and PO's

Due to the corona virus pandemic, the Controller’s office AP procedures will be altered to accommodate members of the Manhattan College community that are working remotely until March 29, 2020

Controller’s Office – Accounts Payable (AP) 

To process a check request remotely please follow the procedures below:

Go to the website to obtain any necessary forms.

Controller Forms

You will find the (1) Banner Expense Account Codes (2) the Check Request Forms (excel) and (3) a copy of the Do’s and Don’ts.

You will need a Check Request Form, the FOAP (Fund, Org, Acct), proper authorization, and a copy of the invoice.

If you do not have access to a scanner, the Check Request Form can be opened and completed as an excel file, saved, and sent as an attachment in an email. The email that the check request form is attached to should be cc’d to your supervisor, budget manager, or VP (whoever is authorized to approve expenses), and contain any additional necessary details. 

How can you get us a copy of the invoice? Options include obtaining one online, or asking the vendor to send a scanned copy via email. If you have the invoice you could scan or send a picture from your phone to the emails listed below.

When we have all and can review, we can process the payment. The Controller’s staff will be cutting checks twice a week on Monday and Wednesday, as noted in the Do’s and Don’ts found on the website.

Please note that most vendors allow a 30 day turn- around time (NET 30). We normally submit payments quicker but based on the situation, we may have a slightly slower turn – around time than usual. We will make our best effort to meet the vendor’s deadline.

Purchase Orders ( PO’s ) The same procedure can be used for approval of PO’s. Please send an email to all involved, list the Fund Org, and Account, and request approval via email. The reply of the Supervisor/Budget Manager/VP will be considered authorization to pay or to hold. 

Please send scans and emails to the following:

margaret.kelly@manhattan.edu 

ammccormak02@manhattan.edu

cmcelligott02@manhattan.edu

 

Best Regards, 

Cathy DeLoughry

catherine.deloughry@manhattan.edu